$10 per payroll +$45/Quarter 
Up to 10 Employees 
Includes Federal & State Quarterly 
& Annual Reports 
Tax Returns 941, 940, W2 State... 
Electronic Deposit of Federal & State Taxes 
Direct Deposit at no extra fee 
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CLIENT RESPONSIBILITIES - PLAN I

You have signed up under Plan I, which is charged at a lower rate than our full Plan II program.   Plan I requires that you as the client monitor the client dashboard to make sure that all payroll taxes have been paid and all tax filings have been made under our system.   Also, client is responsible to run at least 1 payroll during the quarter, even if it is a zero payroll in order to prompt the system to efile a zero return.  

Our system is setup so that payroll taxes are paid automatically and tax filings for most States are filed automatically after you run payroll, however, certain situations will cause the non-payment of the tax payments or non-filing of the tax returns.  In conjunction with the use of our payroll system as a Plan I client, you as the client agree to perform the below 5 procedures in assuring complete and timely payroll tax payments and filings.  If you want us to be responsible for the below items and want us to monitor your account each quarter, you need to sign up under our Plan II which is assessed at a higher rate:

  • Each time you run payroll, you as the client are responsible to click on Compliance, Tax Payments and make sure that the Payment Method indicated say EFT on all payments.   If the payment method does not say EFT but says “Record Payment Only”, then that means that the taxes will not be paid electronically and you are responsible to pay the taxes manually  yourself.   If a tax is not paid by its due date, it will appear under the Dashboard under Employer Warnings.
  • At the end of each quarter, the client is responsible to click on Compliance, Tax Forms, All Forms and make sure all the prior quarter tax forms have been efiled.   If the system indicates that certain tax forms have not been rejected or not efiled, client needs to click on paper, print, sign and mail the tax returns to the Federal or State Agencies manually.  This might be due to you having not run a payroll during a quarter (at which time no payroll forms will be generated), or if you have an incorrect account number or incorrect filing frequency the forms will be not be efiled.  Also certain States do not allow for efiling of State payroll forms.   If a tax form is not filed by its due date, it will appear under the Dashboard under Employer Warnings.   Under Plan I, client is responsible to make sure that all tax filings have been made, if you would want us to be involved to check to make sure that tax filings have been made, you would need to sign up under Plan II which require higher fees
  • Client is responsible to run at least 1 payroll during the quarter, even if it is a zero payroll in order to prompt the system to e-file a zero return.  If no payroll is run during a quarter, no tax returns will be generated by our system for the quarter and no tax filings will be made electronically.   State and Federal agencies might assess penalties for not filing payroll tax returns even if there is a zero payroll filing.   As an example, State of FL assesses $125 per quarter for unfiled tax returns even if zero or no payroll is run.   If a zero payroll is not run by the client,  the system will not generate or efile the quarterly tax returns.  Under Plan I, client is responsible for any non-filing penalties assessed by the State and Federal agencies resulting from non-filing returns.
  • In January of each year, client needs to click on Compliance, W2’s, review the W2’s of the prior year for accuracy and then click on E-File W2 botton.  The system will not efile the W2’s unless client clicks on the E-File botton.  The Social Security administration will  charge a penalty of 10% of wages if the W2’s are not filed on time.  You need to click on efile W2 in order to file the W2’s as the W2’s are not efiled automatically.
  • Client is responsible to enter the State Unemployment Percentage % assigned to the client by the State.  Each State changes their unemployment % for each taxpayer every year and the State sends a notice to the taxpayer explaining what the new percentage is.  Client is responsible to enter the new percentage under Employer, Tax Info screen every year.

  • If you run payroll after 5pm Pacific time, you need to change the date of the check to the next business day in order for the system to pay the payroll taxes on time. If you run payroll after 5pm and you don't change the date to the next business date but keep the same date, then the system will not pay any of the payroll taxes as it assumes that you will be sending the payroll taxes because the system will not have enough time to send the payment on time. You would need to click on Preferences, change the payroll date to the next business date and then click the green botton in order for the date to change to the next business date before you run payroll. You need to do this step if a payroll is being done after 5pm Pacific time or else the taxes will not be paid automatically by us.

Please make sure the above 5 items are taken care of each quarter and  at year end.  If you are unable to do so, please contact us so we can put you on Plan II which will be charged at $2.00 per check extra.

Thank you

10DollarPayroll.com